Terminology

Speaker Entry: The place in the CMS that houses speaker information (name, company, job title, headshot, bio). One single profile can be assigned multiple times throughout an event page, depending on which features are enabled.

Create a Speaker Entry

Once a presenter entry is created, it will become available in the dropdown options across multiple sessions and other relevant features throughout an event page, from session cards to the Bio section on the Teaser and Main page.

Creating a Speaker Entry

To create a new Speaker entry, navigate to the Presenters section in the Content Management portion of the CMS and select “New Presenter”

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Once “New Presenter” is selected, enter all relevant speaker information. During a normal event cycle, Speaker information is entered into the Session Info & Run Order board by the client.

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Adding a Speaker Headshot

Speaker headshots are what appear in the Agenda Session Cards on an event page. There are two options for uploading a Speaker headshot:

Single Image: This field is for images that do not utilize the dynamic hover effect of the layered image where the speaker and background image separate when hovered over the session card. Additionally, the single image field can be used if clients do not want to have the “natural background” removed from Speaker Headshots.

The dimensions of the Cover Image (what appears on the Agenda Session Card in the main page before opening up the session lightbox) are indicated next to the upload field and are also located in the brand kit board. Our design team makes the necessary edits to client-provided speaker headshots (background removal, cropping, etc)to ensure that they are the right dimensions/file size for the event page.

Layered Image: Layered images utilize a transparent .png headshot background to create a dynamic hover effect on the Agenda Session cards. Upload the Speaker headshot (transparent .png) into the Foreground field and the separate background into the Background field. The background image is either selected or confirmed by the Event Design Lead to ensure the background fits with the page color palette, then approved by the client.

Assigning a Speaker Entry

As mentioned above, Speaker Entries can be utilized across multiple different aspects of event page features. The below section details how to assign a speaker to a session, create a Bio section, and add Featured Speakers to a Teaser Page

Assigning a Speaker to a Session 

Navigate back to the Tracks Agenda section of the CMS, and select the “Edit Agenda” icon of the session you’d like to assign a speaker to.

Scroll down to the Presenter field and select which Speaker you’d like to add. In the dropdown menu the order of speakers is organized by the first Speaker Entry Uploaded - the most recent are at the bottom of the list.

Once the speaker has been assigned to the session, scroll further down the page and ensure that Override Company Name is checked and Override Presenter Images is unchecked. These settings allow the CMS to pull the headshots from the Speaker Entries and automatically rotate through on the Agenda Session Card.

If you would like to add a cover image on the Session Card as opposed to speaker headshots you can select Override Presenter Images and a field will appear to upload an image. 

Creating a Bio section

The Bio section appears on the event page underneath the Agenda Session Cards.

To create a new Bio category select “New Bio Categories” in the top right hand corner and enter in all relevant information. This is similar to creating a new Resource category.

Once the category has been created you can add a new speaker in the Bio section by selecting “New Bio” and selecting your intended speaker from the drop down menu.

There is also an option to add a CTA button, which can be used for adding a speaker’s contact information or an external link to learn more about the subject they’re discussing, the company they work for etc. When this button is clicked, it will link to a new tab so the attendee can remain logged into the event page.

Adding Featured Speakers to a Teaser Page

Featured Speakers are located below the event description and CTA buttons on a Teaser Page as a way to entice and inform attendees who will be appearing at that particular event.

To assign speakers to the teaser page, navigate to the Featured Speakers section of the CMS, click on the “New Featured Speaker” button, and assign the speaker from the drop-down menu.

Custom Access Compatibilities & Incompatibilities

• The Bio section and the individual speakers added to this section is not compatible with custom access groups. You cannot assign specific attendee groupings access to specific bios. All bios are available to all attendees.